Make a Gift Using Stocks or Mutual Funds

Electronic Transfer: Giving stock through electronic transfer is the easiest method when a donor maintains holdings in a brokered account. Depository Trust Company, or DTC, is the clearinghouse for electronic security transfers. Each brokerage firm has a specific DTC number. When you wish to make a gift of stock, provide the following information to the transferring broker:

 

Account Name University of Virginia Fund
Account Number 84949411
DTC Number 0715
Clearing Broker Davenport and Company, LLC
Reference [Donor's Name]

Please alert the U.Va. Fund before the transfer so that the arrangements can be made with its broker to receive the stock. The U.Va. Fund cannot sell an unidentified security. At the same time, please indicate the purpose of the contribution, such as an annual gift, a pledge payment, or funds for a planned gift.

Stock Certificates and Stock Powers: If you send a stock certificate that is in your name, a letter of intent must be included. Under separate cover, please send a signed stock power (opens PDF file). The U.Va. Fund does not recommend sending signed certificates. Stock powers are available from the U.Va. Fund or from any broker. On the stock power, your signature is the only item that is needed. If the certificate is in the Alumni Association's name, no stock power is needed. The process for reregistering stock certificates (transferring the certificate into the Alumni Association's name) can take from two to four weeks. Stock certificates should be sent to:

If sent by U.S. Postal Service:
University of Virginia Fund
Alumni Association Gift
P.O. Box 400314
Charlottesville, VA 22904-4314

If sent by other carriers:
University of Virginia Fund
Alumni Association Gift
211 Emmet Street South
Charlottesville, VA 22903

If the certificates have been reregistered to the Alumni Association, a letter should be included identifying the donor and the purpose of the gift.

The process of giving mutual fund shares takes a few more steps and more time to complete. In general, mutual fund companies do not allow shareholders to transfer mutual fund shares outside of the fund. The shares must be transferred to an account within the fund created for the Alumni Association.

Using a Share Transfer Form: Most mutual fund companies will provide a standard Transfer of Shares to New Owner Form that authorizes the transfer of shares from your account into an account opened for the Alumni Association. The form must be completed by you and the Alumni Association. Leave the "transfer to" portion of the form blank and allow the Alumni Association to fill it in.

All persons listed in the "transfer from" section of the form (owners of the account) must sign the form. All signatures must be medallion guaranteed, not notarized. Medallion guarantees are available at a bank or a brokerage.

After completing your portion of the form, please send it to the U.Va. Fund at the following address:

If sent by U.S. Postal Service:
University of Virginia Fund
Alumni Association Gift
P.O. Box 400314
Charlottesville, VA 22904-4314

If sent by other carriers:
University of Virginia Fund
Alumni Association Gift
211 Emmet Street
Charlottesville, VA 22903

The U.Va. Fund will forward the form to the mutual fund company with instructions that the shares be sold and the proceeds sent to the Alumni Association.

If a Share Transfer Form Is Not Available: If you are unable to obtain a form from your mutual fund company, you may write a letter addressed to the company authorizing the transfer of shares to the Alumni Association. All owners of the account must sign the letter, and the signatures must be medallion guaranteed. Please send the signed original of the letter to the U.Va. Fund at the address above so that they can attach a letter requesting the transaction.

Gifts of mutual fund shares do take some time to finalize, so advance preparation is recommended when the timing of a gift is critical.

For More Information:
University of Virginia Fund
Alumni Association Gift
P.O. Box 400314
Charlottesville, VA 22904-4314
Phone: (434) 243-9000